Cosmetics Business Regulatory Summit 2018: The full review

By Julia Wray | Published: 12-Nov-2018

From the EU Cosmetics Regulation to halal certification and REACH, the 2018 Cosmetics Business Regulatory Summit covered a broad range of key legislative topics for the beauty and personal care industries

The fifth edition of the Cosmetics Business Regulatory Summit took place from 8-9 October 2018 at Meliá Barcelona Sky. What follows is a synopsis of the in-depth presentations delivered during the event.

The successes and limitations of the European Cosmetics Regulation five years onwas a key theme at 2018's Summit

Europe updates

The successes and limitations of the European Cosmetics Regulation five years on was a key theme at 2018's Summit.

Sandra Ferretti, Chief Compliance Officer at Obelis Group, opened proceedings with a look at 1223/2009/EC. Its implementation on 11 July 2013 brought clearer requirements, clarified the responsibilities of manufacturers, importers and the responsible person (RP), centralised notification and provided greater harmonisation.

The Regulation is "a work in progress subject to modifications" and there have been 30 amendments in the past five years, with the most recent surrounding the maximum concentration usage of UV filter MBBT (nano) under Annex VI; peanut oil and hydrolysed wheat proteins under Annex III; and the banning of ZnO colourant in applications that could lead to exposure to the end user via inhalation.

Ray Boughton, Toxicology Director at Delphic HSE, the second speaker on day one, focused on safety assessment of cosmetic products.

His presentation zeroed in on the margin of safety (MOS) under the Cosmetics Regulation, which is calculated by dividing the hazard posed by the substance (based on historical test data and called the no observed adverse effect level – NOAEL) by exposure (the systemic exposure dose – SED).

If the value is greater than 100, the substance is generally considered safe. But this is deceptively simple, he warned, noting: "Just having a number is of no use at all if you don't understand the science behind it."

Speaking on day two, Alan Ritchie, Associate REACH and Product Stewardship at WPS, hypothesised the impact of the 2020 poison centres regulation deadline (EU 2017/542) on the cosmetics industry.

The regulation intends to harmonise requirements across the EU and will be applicable to mixtures classed as hazardous.

The notification timetable is 1 January 2020 for importers and downstream users placing mixtures on the market for consumers; 1 January 2021 for mixtures for professional use; and 1 January 2024 for mixtures for industrial use.

The final presentation on day two discussed the RP role and was delivered by Richard Bartlett, Manager, Europe at Delphic HSE. The RP is a legal or natural person (within the EU) able to demonstrate compliance with the obligations set out in Article 4 of the Cosmetics Regulation.

RP responsibilities include pre-market obligations (which includes the all-important product information file, or PIF and the cosmetic product safety report, CPSR), post-market obligations and ongoing due diligence.

A likely future hurdle will be Brexit, Bartlett told attendees. The EU and UK are working towards a transition period until the end of December 2020, during which the UK would be considered a EU member state.

Post-transition, UK-based persons will no longer be considered acceptable as a RP for cosmetics on the EU market, or for holding PIFs for cosmetics on the EU market. A worst case, no-deal scenario, however, would bring this date hurtling forward from December 2020 to 29 March 2019.

Tips for compliance

Ken Bubeck, CEO of the Cosmetics Business Regulatory Summit's Platinum Sponsor Ithos Global, gives his top tips on information management for the compliance chain:

• Plan your new product introductory process (flow, permissions, agreed-upon content);
• Acquire tools that ensure efficiency and measurements;
• Gain better understanding from your supply chain to decrease risk;
• Make use of metrics and visual dashboards;
• Align your supply chain to your process;
• ...and have successful launches!

Cosmetics Business Regulatory Summit 2018: The full review

All about halal

The Indonesian market boasts the largest Muslim population in the world at 227 million; DKSH's Robert Koller, Senior Director of Regulatory Affairs, educated attendees about Indonesia's soon-to-be implemented halal regulation.

Indonesia's Law 33/2014 (when it comes into force in 2019) will see mandatory labelling and certification of cosmetics sold in Indonesia as halal.

The law will demand clarity regarding raw materials used, equipment and processing, and the formulation of the final product.

The authorisation body will be the Halal Product Assurance Agency (BPJPH), Koller told attendees, while verification will be carried out by the Halal Inspection Institution (LPH).

Products from overseas with foreign halal regulations might be acknowledged in Indonesia, subject to cooperation between the involved governments.

Following Koller and also discussing halal was Salma Chaudhry, founder of beauty brand Halalcosco. She explained that her company's founding principles were halal, safety, quality and the avoidance of 'najis' and 'mutanajis' – Arabic terms meaning 'unclean' and something "that started off as clean but has been cross contaminated", respectively.

"When you're choosing a [certification] body, a big tip is to look at the country to which you are hoping to export and its specifications" as to which certifying bodies it recognises, she said.

Cosmetics Business Regulatory Summit 2018: The full review

Regions of interest

The 2019 Cosmetics Business Regulatory Summit offered in-depth looks at several markets and their entry protocols.

Representing CASIC – the Council of the Latin American Cosmetic, Personal Care and Home Care Industries – Paola Becvar, Global Regulatory Affairs Manager of Edgewell Personal Care, talked in detail about the 106 million-population Andean community.

Established in 1999 and currently made up of Bolivia, Colombia, Ecuador and Peru, the common cosmetic regulation for the Andean region is Decision 516, which is currently in the process of amendment, with updates expected to come into force in November 2019.

While there are multiple changes, some of the key ones to expect include the scrapping of the deeply unpopular Certificate of Free Sale; new and separate labelling regulations (previously under Decision 516); and a new process to include importers of the same product (from different companies) under one notification.

Ulli Haslacher, CEO of Pour Moi (the first climate centric skin care brand), mapped the US regulatory landscape for delegates.

Haslacher flagged the US Fair Packaging and Labeling Act (FPLA) – to prevent deceiving packaging – as an important piece of new legislation, as well as the FDA's Voluntary Cosmetic Registration Program and several California-specific laws, including the California Safe Cosmetics Act and Proposition 65.

The competing proposed Feinstein-Collins Bill and Hatch Bill were referenced, both of which suggest mandatory reporting, registration of facilities and ingredient review by the FDA.

A major move in recent months was Hawaii's first-of-its-kind banning of sunscreens linked to the death of coral reefs in July 2018, and Haslacher opined that Florida could be next, based on local sales of 'reef-safe' sun care.

Dr C Omprakash of Vyomus Consulting followed Haslacher. He discussed reducing red tape in the $8.5bn Indian market.

In India, cosmetics are regulated under the Drugs and Cosmetics Act 1940 and Rules 1945, with the Drugs and Cosmetics Act 1940 covering misbranded cosmetics and spurious cosmetics.

The Drugs and Cosmetics Rules 1945, meanwhile, covers import & registration, manufacture, labelling & packaging, GMP, permitted colours and standards for cosmetics. Market entry to India can be via three potential routes: the India License(MA) can be held by a "non-distributor authorised agent", your own business, or an importer/distributor.

The boom in social media-led shopping has created a 'perfect storm' for counterfeiting

Thwart social media fakers

Over 2.5% of all estimated world trade is made up of fake goods and Emma Monks, Head of Trust & Safety at Crisp Thinking, told delegates that the boom in social media-led shopping has created a 'perfect storm' for counterfeiting.

Monks provided ten social media signs that digital teams can look for to spot a counterfeiter:

  1. Links to unofficial sites or profiles in Instagram comments;
  2. 'Follow me' requests in comments (could be counterfeiters);
  3. Unverified accounts;
  4. WhatsApp contact details in comments;
  5. Customer 'callouts' exposing fake accounts;
  6. Comments disabled (to prevent customer callouts);
  7. Adverse reactions to products reported on social;
  8. Review sites with suspiciously poor reviews;
  9. Offers that are too good to be true;
  10. Someone hashtagging multiple brands.

Fragrance exposure in silico

On day two, Dr John O'Brien from Creme Global showcased the Creme RIFM Exposure Model: a tool to estimate realistic aggregate exposure to fragrance materials from cosmetic products.

The general equation for exposure is:

Cosmetics Business Regulatory Summit 2018: The full review

Testing in the modern world

One snarl of red tape for the European cosmetics industry is the need to comply with the cosmetics animal testing and marketing bans (under 1223/2009/EC) while also meeting the terms of REACH, the EU regulation that requires any company wanting to market a particular chemical substance to register said chemical.

Dr Julia Baines, Science Policy Advisor for PETA, explained that in 2014 the ECHA and the European Commission (EC) delivered a joint statement saying that cosmetic ingredients may still require animal tests for the purposes of REACH.

It read: "Registrants of substances that are exclusively used for cosmetics may not perform animal testing to meet the information requirements of REACH human health endpoints, with the exception of tests that are done to assess the risk to workers exposed to the substance.

"Registrants of substances that are used for a number of purposes and not solely in cosmetics are permitted to perform animal testing as a last resort for all human health endpoints."

Dr Baines noted: "We have a problem as an NGO with this particular statement – we don't believe that this interpretation is legally robust."

One legal issue raised by PETA is that the Cosmetics Regulation isn't a human health regulation (like REACH), but a marketing one.

Moreover, Dr Baines said the joint statement also violates REACH, because REACH cannot be used to circumvent the requirements of the Cosmetics Regulation.

Following this, scientifically-advanced in vitro methods were covered by Dr Carol Treasure, CEO and founder of XCellR8.

The company offers in vitro tests that not only provide an upgraded alternative to animal tests, but which are also entirely animal product-free.

For example, there are fully-approved in vitro tests for three of the key events in the skin sensitisation pathway: Direct Peptide Reactivity Assay (DPRA) for contact; KeratinoSens to measure the release of pro-inflammatory cytokines; and human Cell Line Activation Test (h-CLAT) for dendritic cell activation and maturation.

While DPRA uses no animal-derived components, KeratinoSens and h-CLAT do, so over the past few years XCellR8 has replaced foetal bovine serum (FBS) and porcine culture reagents with human-based or synthetic alternatives.

Cosmetics Business Regulatory Summit 2018: The full review

Trend-led claims

Namrata Nayyar-Kamdar, CEO of Shalohm and founder of new teen skin care brand Plenaire, discussed Gen Z consumers: a lucrative group with total teen spend in the US reaching $208bn in 2014.

Gen Zers, she said, are hyperaware of the change they can influence and embrace inclusive, less gender-binary approaches to beauty. But equally, they lack patience and demand instant fulfilment.

Crucially, Gen Zers don't trust advertisers and, as such, Nayyar-Kamdar added, "we cannot hide behind 'puffery' about ingredients".

She also noted that "the internet is listening and watching", drawing attention to Gwyneth Paltrow's being forced to pay $150,000 in civil damages after an ob-gyn on social media disputed claims that its Jade Eggs could balance hormones, regulate the menstrual cycle, prevent uterine prolapse and increase bladder control.

There has been a recent vogue for out-of-this world products. Playing on this, Raphael Sauerwein of KTN Dr. Neuberger demystified claims compliance via a hypothetical Unicorn Moisturising Face Cream.

Theoretically, he said, he could include the text "with real unicorn tears", as claims acceptability is based on the "perception of the average end user".

That said, he jokingly told attendees that if he wanted to ensure compliance, he might choose to put: "The unicorn is... believed to possess magical attributes, but nobody has ever seen one."

He also looked into GDPR, recommending that companies wishing to process data should follow the principle of data minimisation and only ask for data that are really necessary.

Finally, for influencer marketing, Sauerwein said 'ad' or 'sponsored' should be superimposed onto photos or videos, while a clean meta-data hashtag must be used in the national language – for example, #ad (UK), #werbung (German), etc – and at the beginning of the content, rather than intentionally hidden.

A long standing but always relevant trend is for natural and organic beauty, and Carmen Esteban Sanchidrián, Technical Regulatory Consultant for STANPA, reviewed the objectives of ISO's standard for natural and organic cosmetics.

Unlike standards and certifications from private organisaitons, ISO 16128 is a "tool to measure natural and organic content".

It doesn't tell manufacturers what they can and can't use, nor does it set a threshold limit for a product to be natural or not. Moreover, it isn't designed for communication purposes.

Esteban said ISO 16128 – which comes in two parts, Part 1 for ingredients and Part 2 for finished products – aims to promote transparency, encourage innovation and provide wide recognition at an international level.

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